Criminal record extract  for a procurement procedure

The procurement procedure extract is an extract from the criminal records issued for presentation to a procurement unit. The extract contains the information on crimes referred to in the Act on Public Procurement and Concession Contracts.

The application processing time is 7 business days. The processing time does not include delivery time by post.

Who can order an extract?

An extract compiled for a procurement procedure can be ordered by a representative of the company or corporation, a representative of their subcontractor, or an individual specifically authorised to do so.

At the same time, you can order the company's or corporation's corporate fine extract for the procurement procedure.

Who can the extract be ordered on?

The extract can be ordered on members of the company's management or supervisory bodies, and on people who otherwise have the power to represent, make decisions for and supervise the company.

The application requires the consent of the individuals whose extracts are being disclosed for the procedure. Consent is given in the form of a power of attorney and must be signed. The consent must specify that it is given for ordering the extract from the criminal records required for a procurement procedure, as well as the duration of the consent.

You can use the LRC's consent template (PDF) for the power of attorney. Do not forget the signatures! If you have given your consent with a Suomi.fi e-Authorization , attach proof of it, such as a screenshot, to the application. The declarations of consent attached to the application must be in PDF format.

Can I order an extract from the criminal records of a company?

The criminal background of a company or corporation can be checked by ordering an extract from the criminal records (corporate fine extract). Order the extract through the LRC's electronic service. The extract can be ordered by a person with the right to sign for the company.

If the right to sign for the company has been split, it is easiest to send a scanned LRC application for an extract from the criminal records (PDF) signed by both individuals to [email protected]. We will verify the applicant's right to sign the company name from the Trade Register.

Order the extract electronically or with the application form

If you are the company's representative registered in the Trade Register, you can order the procurement procedure or corporate fine extract directly from the LRC's electronic service .

If that is not the case, you will first need to obtain a Suomi.fi e-Authorization for ordering the extract from the criminal records. When you have obtained the authorisation, you can log into our electronic service to file the application.

If your organisation does not have Suomi.fi credentials, use the LRC's application form (PDF). Complete the application carefully and send it to us by one of the following methods:

• Through the Suomi.fi/messages service (Legal Register Centre > Register services).
• By email to [email protected]. We recommend the Ministry of Justice's secure messaging service . Enter your email address into the service and register it. You will then be sent an email link that will take your message securely to its recipient.
• By post to Legal Register Centre/ Criminal records, PO BOX 157, 13101 Hämeenlinna, Finland.

You cannot order the extract by telephone.

You can also send a free-form written application to the LRC. Such applications must contain all of the information requested on LRC's above-mentioned application form.

Delivery of the extract

The price of an extract from the criminal records is 6 euros in the electronic service and 12 euros if ordered through another channel. You will be asked to pay for the extract immediately in the electronic service. An invoice will be sent for applications sent by post or email.

The processing time of an application is 7 business days, and applications are processed in order of arrival. The processing time does not include delivery time by post.

When the extract is ready, it will be delivered to the company's postal address. The person on whom the extract was ordered is able to view and print the extract in the LRC's electronic service as well. A person using the service on behalf of a company will also see the corporate fine extract in the electronic service.

For how long is the extract valid?

The procurement procedure extract is valid for one year. The same extract can be presented to several procurement units if necessary. The procurement unit may not take copies of the extract or store other information from it than the date of issue and the identity of the person whose extract was checked. When the extract has been checked, it must be immediately returned to the person who submitted it and whose information it contains.

You can order extracts for both Finnish and foreign public procurement units. The extract can be issued in English if it does not contain any entries. If this is not the case, the extract will be issued in Finnish or Swedish.

What information does the procurement procedure extract contain?

The procurement procedure extract indicates whether the person has been convicted of certain offences defined in the Act on Public Procurement and Concession Contracts. Information on convictions and judgments corresponding to these offences issued abroad or under provisions previously in force is also included on the extract.

If the person has not been found guilty of the offences referred to in the Act on Public Procurement and Concession Contracts, the extract from their criminal record shows this as well. However, the extract from the criminal records for a procurement procedure does not show whether the person's criminal record contains other offences.

The procurement procedure extract contains the information on final judgments by which the person has been convicted for one of the following offences:

• Giving of a bribe
• Aggravated giving of a bribe
• Giving of a bribe to a Member of Parliament
• Aggravated giving of a bribe to a Member of Parliament
• Participation in the activities of an organised criminal group
• Trafficking in human beings
• Aggravated trafficking in human beings
• Tax fraud
• Aggravated tax fraud
• Earnings-related pension insurance contribution fraud
• Aggravated earnings-related pension insurance contribution fraud
• Subsidy fraud
• Aggravated subsidy fraud
• Subsidy misuse
• Giving of a bribe in business
• Aggravated giving of a bribe in business
• Acceptance of a bribe in business
• Aggravated acceptance of a bribe in business
• Money laundering
• Aggravated money laundering
• Conspiracy for the commission of aggravated money laundering
• Negligent money laundering
• Offences committed with a terrorist intent
• Preparation of an offence to be committed with a terrorist intent
• Directing a terrorist group
• Contributing to the activities of a terrorist group
• Providing training for the purpose of committing a terrorist offence
• Recruitment for the purpose of committing a terrorist offence
• Financing a terrorist offence
• Occupational safety and health offence
• Working hours protection offence
• Work discrimination
• Extortionate work discrimination
• Violation of the right to organise
• Use of unauthorised foreign labour

Further information

Ministry of Economic Affairs and Employment guide on the obligations to check extracts from the criminal records under procurement legislation (PDF, in Finnish)

Act on Public Procurement and Concession Contracts (1397/2016)